Effective speaker management is crucial for the success of any event. At this session, you will gain practical skills and actionable takeaways to ensure a seamless speaker experience and create a supportive environment that empowers speakers to deliver their best. We will share strategies to establish effective communication channels, manage speaker requests, and effectively handle the logistical aspects of speaker management. Additionally, we will cover creative meeting design techniques so you can better support your speaker to design interactive sessions.
- Learn effective strategies for open and transparent communication with speakers, understanding their needs, and managing their expectations.
- Discover best practices for handling speaker requests such as travel arrangements, accommodation, audiovisual requirements, and presentation materials.
- Understand the importance of providing comprehensive support to speakers during the event, including rehearsals, technical assistance, and on-site coordination.
In the fast-paced world of event planning, incorporating innovative and engaging learning formats has become essential to engage participants and deliver impactful educational experiences. At this session, we will explore creative learning formats to engage, share knowledge and inspire your event participants.
Through insightful case studies and practical tips, you'll gain a comprehensive understanding of the various interactive learning formats available. Uncover strategies to promote active participation, facilitate knowledge retention, and foster meaningful connections among participants.
- Understand the importance of incorporating innovative and engaging learning formats
- Learn techniques for building meaningful connections among participants and facilitating knowledge sharing
- Discover a variety of interactive learning formats that can be tailored to different events types
“Hi Chloe, I’m going to need you to organise a 1-day meeting for about 30 people in 6 weeks time in Brussels. Can I leave it with you?” If this is the type of brief you normally receive, don’t panic or despair! And don’t jump straight into the logistics! In this session, we’re going to help you take a step back and explore together the 3 questions you should ask, no matter what type of event or meeting you are asked to organise. These questions are the keystone to all other decisions that will be made about the event or meeting, including strategy, design and delivery (logistics). If you ask the right questions, you will solve the right problems and create a better experience with better outcomes for everyone involved!
In this interactive and engaging session, participants will have the opportunity to put the theory into practice. Using the 3 keystone questions that found the basis for all successful events, participants will split into small groups, work through real case studies together based on their own experience, and be guided by a worksheet that will be provided. Feedback, highlights, key learnings and additional resources will be shared at the end.
- Learn about the three keystone questions that form the basis for all successful events
- Explore and learn from each other using real case studies
- Understand how the keystone questions impact all other decisions about the event
- Receive links to additional resources
Your boss has just asked you to arrange the next company conference but your experience of arranging events is very limited. There’s a lot to consider – how many will attend, which locations would work, what is a suitable venue, what are the meeting room and accommodation requirements, do you need any additional ground support for dinners, tours or teambuilding?
Then there’s the contracting – venue and hotel contracts can be overwhelming – so many pages and so many daunting liabilities.
This session is intended to help you through the process of evaluating what you need and then give you some guidance on how to go about sourcing the venue and accommodation you need. We will also look at some of the most important elements of venue and hotel contracts, we look at realities of what can be negotiated and how you can ensure the contract is as fair as possible.
- How to evaluate your venue and hotel needs
- The best approaches to sourcing locations and venues
- How to navigate the complex contracting process
